Being part of and managing distributed teams has presented special opportunities and challenges that I have been enjoying for close to a decade ever since I started  Stylus FMS. It definitely has helped me gain some expertise in the area of how to work with remote teams in order to help businesses truly harness the power of the cloud, which I have briefly discussed in this [VIDEO].

Here are some of the tools that we use.

Slack: Keeping a meaningful touch with the team

We use Slack for focused communications around projects and other areas meaningful for our common productivity. This is a team chat tool which lets us create different channels as well as having 1-on–1 conversations as needed.

Here’s what our channels looks like (well, most of them)


Skype: Face-to-Face Contact

Only for those of you who haven’t yet been initiated to online video conferencing – Skype is a video chat tool that helps us stay in touch with each other when we are working remotely. We insist that video needs to be on and that is something that we encourage our clients to do as well. Expressions and emotions communicate much better that way. Skype also enables  quick sharing of screens when needed. We also meet on a weekly basis to discuss anything “ Xero “ and  anything “ Cloud “ and that happens from within slack with the cool new integration of Skype and Slack.

Here is a screenshot as to how we do it.

And the rest of the team gets an update of it and we get started.

Google Docs, Sheet: Collaborating Online

Collaboration in the team is achieved through a combination of Slack as well as Google Drive. We usually decide on topics for sending out useful content to our audience at the start of the quarter and collaborate for content creation as well as review progress using Google Docs.  Metrics that show performance of campaigns is tracked on  a Google spreadsheet

With Google docs and Slack we were better able to streamline our digital marketing efforts.

Of course the  applications highlighted here may not be entirely applicable to your business for credible reasons. However the digital impact of the ongoing app revolution means that unless you are looking out for the most efficient use of technology that is available to you, you risk falling behind!

Fortunately , we have a guy who looks exclusively into the applications that best suits  Accounting and Bookkeeping practices and also has an infographic for the 9 essential tools for your practice.